Position Title: Coordinator of the Executive Office
Start Date: May 20, 2024
Status: Full-time, exempt
Location: Hybrid
Employee must live within commuting distance of San Francisco, CA, and will be expected to work a hybrid schedule with some at-home and in-office days at the NIF office in downtown San Francisco.

The New Israel Fund (NIF) helps Israel live up to its founders’ vision of a society that ensures complete equality for all its inhabitants. Our aim is to advance liberal democracy, including freedom of speech and minority rights, and to fight the inequality, injustice, and extremism that diminish Israel. From Israel’s first rape crisis centers to fighting discrimination, NIF-funded organizations have driven positive social change and furthered justice and equality.  NIF has provided well over $300 million of funding since our inception in 1979.

And, we are more than a funder. NIF is at the cutting edge of philanthropy, thanks in large part to our action arm, Shatil, the New Israel Fund Initiative for Social Change. Today, NIF is a leading advocate for democratic values, building coalitions, and empowering activists who can drive meaningful social change in Israel.

Primary Purposes of Job:
The Coordinator provides comprehensive administrative support for the CEO and Board of Directors. The Coordinator handles a wide range of high-level administrative and executive support tasks that involve effective communication and interaction with the CEO, the VP of Finance & Operations, the Board of Directors, and all staff. The Coordinator provides program assistance with the Progressive Jewish Fund donor-advised fund program (PJF) in support of the VP of Finance & Operations. It requires someone who is well-organized, detail-oriented, adaptable, discreet, possesses excellent judgment, and has strong relationship-building and creative problem-solving skills.

Responsibilities:
Support the NIF CEO in all aspects of leading the organization, including:

• Arrange and ensure follow-up for CEO’s meetings and scheduling;
• Manage correspondence, phone calls, and Zoom meetings;
• Coordinate travel bookings, schedules, and logistics;
• Prepare background materials, and follow-up plans, for meetings and events;
• Help coordinate board meetings, including creating and maintaining records, handling logistics in advance and on-site;
• Manage Board committees, including scheduling and records.
• Provide support for the Board President, as necessary;
• Coordinate projects between the CEO and other executive staff;
• Prepare expense reports, reimbursement forms, and other tracking and administrative reports for the CEO;
• Manage NIF accounts such as Zoom, DocuSign, and NIF’s travel platform;
• Help coordinate NIF reporting to Charity Navigator, Better Business Bureau, and others;
• Support the VP of Finance & Operations with administration and donor relations for PJF, including researching new grantees and assisting donors with transactions and use of technology; and
• Assist with other tasks as needed.

Qualifications:

• Energetic, intelligent generalist who is an eager learner with critical thinking and proactive problem-solving skills;
• Resilient, one with the ability to perform with grace and humor under pressure;
• Comfortable and skilled at interacting with a wide variety of people;
• Well-organized, detail-oriented, and fierce about deadlines;
• Excellent written communication skills;
• Able to manage and prioritize several projects simultaneously;
• Bachelor’s degree or equivalent work experience;
• Strong professional demeanor and communication skills;
• Skilled in research, Google Suite, MS Office; comfort and interest in adapting to new technologies;
• Familiarity with and interest in engaging with Israel, current events, human rights, and social justice issues is preferred.

Location:
This position will work in NIF’s San Francisco office. NIF employees work a hybrid schedule, and the person hired for this position should expect to work in the SF office approximately 2-3 days per week, as NIF policy requires. They must also be comfortable working from home.

Salary and Compensation:
The salary range for this position is $68,000 to $75,000 based on skills and experience. NIF offers a generous benefits package that includes medical, dental, vision, and life insurance; short-term and long-term disability coverage; flex spending; parental leave; retirement contribution; paid vacation; sick leave; and holidays (Jewish and secular).

To Apply:
Please email your cover letter and resume as PDFs to [email protected]. In the subject line, include the position title and your name. Applications will be reviewed on a rolling basis, and this position will remain posted until it is filled. Please do not make phone calls. Qualified candidates will be contacted via email.

Please Note:
Following the atrocities of October 7th and the ensuing war, the New Israel Fund mobilized resources and staff around the world to meet the immense needs of the moment. We mourn for the innocent lives lost in Israel and Gaza and are continuing to work toward a better future for all. NIF is providing aid to Israelis, both Jewish and Arab, who have been affected; advocating for the release of the hostages being held captive by Hamas in Gaza; safeguarding human and civil rights in Israel and the occupied West Bank; and working to advance a shared, peaceful future for everyone in Israel.

The New Israel Fund promotes diversity in the workplace and believes it is important for our continuing success. We strongly encourage applications from all individuals, even if you don’t meet 100% of the qualifications listed above. We encourage applicants from historically marginalized groups, in particular: people of color and genderqueer, transgender, and non-binary people. We also welcome applicants from people of diverse religious, spiritual, and cultural backgrounds. 

The New Israel Fund is an equal opportunity employer and prohibits discrimination and harassment based on race, color, religion, sexual orientation, gender identity or expression, age, national origin, marital status, citizenship, disability status, veteran status, or any other characteristic protected by federal, state, or local laws.